The https://boardroomapp.org/5-tactics-that-will-make-your-executive-board-highly-effective-during-the-meeting/ board meeting is an important moment for your company to tap into the experience, perspective and influence that Important People on your board bring to the table. However, if you let them attend to meetings by doing research, completing administrative formalities and debating procedural issues your board will walk away with a lot less than they could have.
The most effective board meetings have productive discussions and concrete action items. To make your meetings as efficient as possible adhere to these suggestions:
Before you meet, make sure you have an knowledge of the schedules of your board members. Start by using a tool such as Doodle to find common open dates in your board member’s calendars. Once you’ve determined the most appropriate time, call those who manage their schedules directly to confirm their availability.
The meeting will begin with an overview of the focus and key input sought. This will include a summary of the highlights from the pre-meeting call and the board’s package.
Make sure that your department’s top leaders and committee members the time and space to share important updates and reports. This will allow the board to remain up-to-date. Be aware that the board might need to revisit and debate topics that weren’t resolved at the previous meeting. It’s beneficial to assign a specific person from your team to follow up on these topics after the meeting. Finally, the board must decide on any important next steps. This should be documented in the minutes, with a deadline and expectation for each item.